MINUTES 5 PAGES
Springfield
Schools Academic Foundation, Inc. (SSAF)
Date: September 26, 2005 6:00
p.m.
Call to Order Jorge
Rodrigues
Agenda Items
Jorge
asked if anyone wanted agenda format set?
He
created agenda for the meeting.
Minutes reflect the order of the agenda.
Nominations for Trustees
Jorge
Rodrigues nominated Erin Burtoft; second Becky Burtoft
Term: 1 year
Jorge
Rodrigues appointed Debbie Hartman
Springfield
Township Representative
Term: Permanent
Jorge
Rodrigues nominated Bobby Dinkins; second Dr. Pecko
Term:
3 year
Minutes Approved from August
Meeting
Motion
to Approve Elva
Pounders
Second Julie
Mash
Approved
Fund
Raising Committee
Becky Burtoft contacted Mike
Droppleman at First Merit regarding donation:
Stated
we need a 501-C3 and an IRS 1023 for Tax Exempt
Does
not have power to donate from this branch
Return
to him later after paperwork is in order; Mission and Goals
What record keeping is
required? SAF must keep detailed
records and tax exempt situations.
Watch size and scope of donations. Advised to record/track all detailed information. Checks are the best way to receive
donations.
Do we have a budget
cycle? (Bob Dinkins inquired)
What is the budget cycle of
companies in relation of when to ask for funds?
Seed Money needed to start-goals?
Identify
what groups to contact for donations:
Spring
Hill Parent Group Ada
Honeck
Young
Parent Group Becky
Burtoft
Schrop
Parent Group Julie
Mash
Roosevelt
Parent Group Melissa
Galloway
Lakemore
Group Kim
Urbach
Boyer
Parent Group Julie
contatc
Springfield
Youth Football Bob
Dinkins
Band
Boosters Richard
Honeck
Athletic
Boosters Jorge
Rodrigues
SLACT Jorge
Rodrigues
OAPSE
179 Don
Hill
OAPSE
530 Transportation Delores
Halman
Firefighters
Union
Police
Unions
Debbie Hartman will provide
contact info for Springfield Firefighters/Police Unions to Jorge Rodrigues.
Include requests from
corporations after all paperwork is in order and financial account established.
Fund Raising Committee is
encouraged to meet. John Frola is
chair
Golf
Outing Information
Lonnie Meeker found the
following:
Talked
to Raintree – Paradise Lake – Preswick – Rosemount –
Chenoweth
Chenoweth
had lowest fees so far per person – 18 hole
@$100
for individual
(golf
– dinner – lunch – service charge = $65.76)
$34.24
profit per person - potential
Corporate
Sponsors for holes, hole-in one, mulligans, 50/50 raffle
Date: Tentative: June 6th (all day
– 10 a.m.)
Best
Ball – Scramble – Match Play????
Should we ask Mayfair?
Other ideas:
Maize
Valley Wine – Bob Dinkins will contact to obtain info of possibilities
Program
Committee
Brainstorming:
How to draw students living
in district who leave for other districts – remain living in
district? Ideas:
After
school reading programs for parents and students
Math
programs for students and parents
What do Springfield Schools
have to offer my children? What
can we say?
Survey conducted 2 years ago
for open enrollment students – why they choose to attend other schools.
(Dr. Pecko shared that final report was wide-ranged. Not specific to any one glaring reason.)
Dr. Pecko to share report
with SSAF. Created report for
Board of Realtors about schools.
Class of 2005 surveyed and
will be followed through 2006 as to college, work or job market statistics.
Make PR better regarding
what is offered in our schools.
Dr. Pecko to obtain a list
of programs from principals that are being planned for this year. Get a cost proposal- assist with
participation hindered by finances – (Information in relation to programs students may not
attend based on money issues.)
Melissa will create Survey
for Teachers of anything that may be
needed by themselves and what may be
student needs.
High School Musical - it was asked how can we assist with
this?
Communications
Bob Dinkins presented LOGO
suggestions to view.
SSAF
to view/think - select at October
meeting
Have
Marilyn Croskey post these to the website to view
Maria Lindsay –
Southside Leader
Mitch McKinney at 77 South -
Blind Link on school web
page – skeleton for SSAF webpage in progress.
URL:
Bob Dinkins is creating Info
Letter to provide to all groups about Solicitation of Support. All officers to comment on it –
and then Bob will finalize.
Then members seeking funds must tweak the letter for the groups they are
contacting.
Finance/Audit
Treasurer- Becky Burtoft: How much of the donations should be
saved for future growth – Set policies as to how much is spent each
year.
Develop a plan/budget draft
from which to start.
Ideas: starting amount to donate each year.
For 1023: Add Conflict of
Interest Policy is required.
Distributed IRS fail safe language for all to view.
Members cannot benefit from
SSAF.
Need to adopt as is or with
revisions.
Motion to accept as is:
Richard Honeck
Second: Jorge Rodrigues
Vote: Unanimous for
Target for October
Meeting:
Who will be the SSAF bank
for checking and all account activity.
How will the financial Institution
support SSAF?
New
Business
EIN Number: arrived and provided
to Treasurer
Bank Account: TBA
Committee Members –
Take a look!
These are listed in a
separate attachment for reference.
In a format that combines contact info, committee membership and meeting
attendance.
Can print/save as separate
document for easy reference.
Hidden Link on website to
view LOGO options:
www.springfieldspartans.org/saf/saf.html
(website for Board of
Trustees ONLY)
Next
meeting: NOTE TIME
October 24th 5:00 p.m. Board Office
(meet the board of education
candidates at Town Hall at 7:00 p.m.)
Other Planned
Meeting Dates:
December 5, 2005 6:00
p.m.
January 30, 2006 6:00
p.m.
February 27, 2006 6:00
p.m.
March 27, 2006 6:00
p.m.
April 24, 2006 6:00
p.m.
May 22, 2006 6:00
p.m.
June 26, 2006 6:00
p.m.