Springfield
Schools Academic Foundation, Inc.
(SSAF)
Date: October 2005 6:00
p.m.
Call to Order Jorge
Rodrigues
á
Motion
to rename the Program Committee and divide it into 2 committees as listed:
Scholarship Committee
Motion: Melissa Galloway
Seconded
by Julie Mash
Passed
Richard Honeck to amend
By-laws accordingly to committee name changes and additions.
See specific Committee
Report sections of the minutes for the names of the chairs and members.
Elva
Pounders motioned that Neil Hess be a Board of Trustee Member;
Seconded
by Tabitha Cunningham
Term:
2 years
Jorge
Rodrigues nominated Daniel Yost as a Board of Trustee member;
Seconded
by Tabitha Cunningham
Term:
3 years
Jorge
Rodrigues nominated Debbie Yost as a Board of Trustee member;
Seconded
by ____________________
Term:
2 years
Three (3) openings remain
for the Board of Trustees
Motion
to Approve Melissa
Galloway
Second Julie
Mash
LOGO
VOTE:
Bobby Dinkins presented copies of the suggested logos. Trustee members present voted in a secret ballot.
The design
with the grey column behind the Springfield
Schools was
selected.
Academic
Foundation
Carnival Presentation by
Daniel and David Yost :
Rides
Bates and Kissel Brothers for rides
Uniontown
uses Bates
Inflatables
– would we want
220
electric
sites:
Lakemore Plaza – Water Works or other????
Health
Department needs to be involved and check before carnival begins
Water
source – nice – but not crucial
Charge
for site for vendors ($250 ????)
Flyers
– and requests for vendors
Committee
needed of about 2-5 people
Will
need to meet separately many times and work the phones for the plans
Contracts
– various ones were shared
Food
Vendor space is about 20 X 20
Larger
plot needed – charged for 2 spaces
5-10
vendors is a good starting point
Friday
– Sunday is about the best
Need
police security
Could
have one big tent for vendors – or vendors bring their own tents-carts
Committee
at some carnivals may be the only one to sell water
Health
Department not needed
Insurance
– contract will state that we are not responsible – vendors have
their own insurance
and provide proof before they are allowed to set up
Think
of a name for the event/carnival
Do
we need some insurance separate from vendors
Are
Board of Trustees liable?
Examples: Spartan
Merit Roll $25
Spartan
Honor Roll $50
Spartan
Valedictorian $200
plus
Corporate
Sponsors
SSAF must keep detailed
records and tax exempt situations.
Watch size and scope of donations. Advised to record/track all detailed information. Checks are the best way to receive
donations.
**Do we have a budget
cycle? (Bob Dinkins inquired)
What is the budget cycle of
companies in relation of when to ask for funds?
Questions not answered from
September meeting.
It was suggested that before
asking teachers for requests, build the foundationŐs funds. How much that should be was discussed
and no amount set. It was
discussed that once levels of funding were established, the foundation would be
better able to discuss ways it might assist.
Melissa Galloway created
surveys for teachers – will summarize for the January meeting
Principals will discuss the
foundation at their teacher meetings in January or February
$950
donated as of 12/05/05
Groups
contacted for donations and amounts donated thus far:
$250 Spring
Hill Parent Group Ada
Honeck
$250 Matching
Spring Hill Donation Daniel
and Debbie Yost
Young
Parent Group Becky
Burtoft
$250 Schrop
Parent Group Julie
Mash
$50 Roosevelt
Parent Group Melissa
Galloway
Lakemore
Group Kim
Urbach
Boyer
Parent Group Julie
to contact
$200 Springfield
Youth Football Bobby
Dinkins
Band Boosters Richard
Honeck
Athletic
Boosters Jorge
Rodrigues
(will
discuss at the Jan./Feb. meeting)
SLACT Jorge
Rodrigues
OAPSE
179 - Don Hill
Bobby
Dinkins to write a letter
OAPSE
530 Transportation - Delores Halman
Bobby
Dinkins to write a letter
Springfield
Twp. Firefighters Union Debbie
Hartman
Springfield
Twp. Police Unions Debbie
Hartman
Lakemore
Firefighters Union
Lakemore
Police Union
Include requests from
corporations after all paperwork is in order and financial account established.
This Committee is encouraged
to meet. John Frola is chair
Golf
Outing Information
No new
information to report other than what is listed
Lonnie Meeker found the
following:
Talked to Raintree –
Paradise Lake – Preswick – Rosemount – Chenoweth
Chenoweth
had lowest fees so far per person – 18 hole
@$100
for individual to clubhouse
(golf
– dinner – lunch – service charge = $65.76)
$34.24
profit per person - potential
Corporate
Sponsors for holes, hole-in one, mulligans, 50/50 raffle
Date: Tentative: June 6th (all day
– 10 a.m.)
Best
Ball – Scramble – Match Play – Shotgun Start
Viking is interested in
assisting with fundraising in regards to a Wine Tasting Event
Bob Dinkins made contact to
obtain info of possibilities
Elva Pounders suggested the
possibilities of sponsoring a 5K or other type of race to raise funds. If going to do this need to start
planning now for a 2006 or 2007 event.
Have sponsors and donations.
Entry fees. Need to discuss
at future meetings. Bobby Dinkins
suggested other racing ideas.
Grants
Committee – Tabitha Cunningham, Chair
Below
are the minutes from September meeting that were not discussed at October meeting.
How to draw students living
in district who leave for other districts – remain living in
district? Ideas:
After
school reading programs for parents and students
Math
programs for students and parents
What do Springfield Schools
have to offer my children? What
can we say?
Survey conducted 2 years ago
for open enrollment students – why they choose to attend other schools.
(Dr. Pecko shared that final report was wide-ranged. Not specific to any one glaring reason.)
Dr. Pecko to share report
with SSAF. Created report for
Board of Realtors about schools.
Class of 2005 surveyed and
will be followed through 2006 as to college, work or job market statistics.
Make PR better regarding
what is offered in our schools.
Dr. Pecko to obtain a list
of programs from principals that are being planned for this year. Get a cost proposal- assist with
participation hindered by finances – (Information in relation to programs students may not
attend based on money issues.)
Melissa will create Survey
for Teachers of anything that may be
needed by themselves and what may be student needs.
Communications
– Bobby Dinkins, Chair
Logo was voted on –
see earlier entry in minutes.
Bobby Dinkins created Info
Letter to provide to all groups about Solicitation of Support. All officers to comment on it –
and then Bobby will finalize.
Richard Honek to approve
from legal perspective.
Finance/Audit
– Dan Ternosky, Chair
Treasurer- Becky Burtoft: How much of donations should be
saved for future growth – then set policies as to how much is spent each
year. Develop a
plan/budget draft from which to start.
Ideas: starting amount to
donate each year.
The above items from the
September meeting were not discussed.
Target for December
Meeting:
Who will be on the SSAF bank
for checking and all account activity?
How will the financial
Institution support SSAF?
The above was not discussed
at the October meeting.
Scholarship
Committee – Melissa Galloway, Chair
Newly created – no
specific action or discussion at this time
Members: Julie Mash
New Business
December Meetings:
Discuss
how to organize committees.
Daniel
Yost will present on how to start a carnival or local festival with food and
entertainment.
Next
meeting:
December 5, 2005 at the
Springfield Administration Building 6:00
p.m.