MINUTES 5
PAGES
Springfield
Schools Academic Foundation, Inc. (SSAF)
Date: January 30, 2006 6:00
p.m.
Steve
Drabick from First Merit
Jorge
Rodrigues nominated
Elva
Pounders second
Passed
Currently
have 25 Board of Trustee Members
2 openings available
Richard Honeck to amend By-laws accordingly to
committee name changes and additions.
example: debt management
Jorge Rodrigues, John Frola and Becky Burtoft to be
on the account.
Will
need 2 signatures on checks.
Credit
Card capabilities for donations being explored with FirstMerit
Motion
to approve: John Frola Second: Bobby Dinkins
Carnival
Plans :
Items
left from previous meetings if still pertinent to discussion in Janaury
Jorge
met with Lakemore Community Group
April
29th is the date set at this time for the Community Day Event
Lakemore
is planning the event this year (Springfield Fire and Trustees planned in 2005)
SSAF
decided to keep the April 29th date and participate with the
Community Day event
rather than planning a separate event.
Carla
Shackelford on behalf of the Athletic Boosters may be willing to conduct a
BINGO
event on the same day in a tent and share profits
with the SSAF
Music
in the evening was proposed
Hours
of the event not yet decided and/or known
Rides
not possible this year – already booked other places
Bates
and Kissel Brothers for rides
(Uniontown uses Bates)
Bates
will be at North High School Memorial Day weekend -
Jorge
plans to check them out for possible future use
Inflatables
– checking on contacts to obtain
Department
from the State of Ohio regulates the Inflatables
Sites:
Lakemore Plaza – Water Works or other – not yet known ????
QUESTION
raised:
Are Board of Trustees liable for injuries at sponsored
events?
We cannot be sued as individuals just because we are members of the board.
If an individual at the event itself causes some type of harm – then someone could sue that person.
Vendors carry their own insurance.
Second: John
Frola
Examples: Spartan
Merit Roll $25
Spartan
Honor Roll $50
Spartan
Valedictorian $200
plus
Corporate
Sponsors
SSAF must keep detailed
records and tax exempt situations. Watch size and scope of donations. Advised to record/track all detailed information. Checks are the best way to receive
donations.
January 1 – December
31
Will handle requests for
funding as they are received.
$1250
donated as of 2/27/06
Groups
contacted for donations and amounts donated thus far:
$250 Spring
Hill Parent Group Ada
Honeck
$250 Matching
Spring Hill Donation Daniel
and Debbie Yost
$250 Young
Parent Group Becky
Burtoft (to discuss at Jan.
meeting)
$250 Schrop
Parent Group Julie
Mash
$50 Roosevelt
Parent Group Melissa
Galloway
Lakemore
Group Kim
Urbach Jorge to speak to
speak 2/13/06
Boyer
Parent Group Julie
to contact
$200 Springfield
Youth Football Bobby
Dinkins
Band Boosters (MEETING 2/7) Richard
Honeck
Athletic
Boosters Jorge
Rodrigues
(will
discuss at the Jan./Feb. meeting)
SLACT
– Bill Burkett Bobby
Dinkins wrote letter of request
OAPSE
179 - Don Hill Bobby
Dinkins wrote letter of request
OAPSE
530 Transportation – Bobby
Dinkins wrote letter of request
Delores Halman
Springfield
Twp. Firefighters Union Debbie
Hartman SEE
**
Springfield
Twp. Police Unions Debbie
Hartman SEE
**
Lakemore
Firefighters Union Mayor
Carter
Lakemore
Police Union Mayor
Carter
Unite
Auto Workers Daniel
Yost
**The Springfield Township Firefighters Union and Police Unions may want to combine efforts and run their scholarships through SSAF.
Include requests from
corporations after all paperwork is in order and financial account established.
Becky
Burtoft is writing thank you notes.
Golf Outing Information
Committee
to present detailed information at February Meeting
Lonnie Meeker found the
following:
To be held at Chenoweth
Chenoweth
had lowest fees so far per person – 18 hole
@$100
for individual to clubhouse
(golf
– dinner – lunch – service charge = $65.76)
$34.24
profit per person - potential
Corporate
Sponsors for holes, hole-in one, mulligans, 50/50 raffle
Date: June 6th (all day – 10
a.m.)
Best
Ball – Scramble – Match Play – Shotgun Start not yet decided
Interested Sponsors:
Akron
Lock & Key
BFG
Federal Credit Union
First
Merit
Wine Tasting
Details shared as obtained
Viking is interested in
assisting with fundraising in regards to a Wine Tasting Event
Elva Pounders suggested the
possibilities of sponsoring a 5K or other type of race to raise funds. If going to do this need to start
planning now for a 2006 or 2007 event.
Have sponsors and donations.
Entry fees. Need to discuss
at future meetings. Bobby Dinkins
suggested other racing ideas.
Tie in with the 2008 Olympic
Try-out event was discussed.
Other Fund Raising Events
Discussed:
3 on 3 Basketball –
Tracy Fast at Dodds Park – no date yet
Halftime Event at basketball
games for $1.00 – SSAF and winner would split profits
Grants
Committee – Tabitha Cunningham, Chair
Nothing new
Communications
– Bobby Dinkins, Chair
Bobby Dinkins contacting
Union Presidents about donations
Finance/Audit
– Dan Ternosky, Chair
Nothing new
Treasurer- Becky Burtoft:
Still in process:
Becky
to develop a plan/budget draft from which to start.
Ideas: starting amount to donate each
year.
Scholarship
Committee – Melissa Galloway, Chair
No specific action or
discussion at this time
Next
meeting:
February
27, 2006 at the
Springfield
Administration Building
6:00
p.m.
Future Meeting Dates: all are the LAST Monday of the month
March
27, 2006 6:00
p.m.
April
24, 2006 6:00
p.m.
May 22,
2006 6:00
p.m.
June 26,
2006 6:00
p.m.