Springfield Schools Academic Foundation, Inc.  (SSAF)

Date:    December 5, 2005, 2005           6:00 p.m.

 

Call to Order             Jorge Rodrigues

Agenda Items

Currently have 24 Board of Trustee Members

 3 openings available

Jorge Rodrigues, John Frola and Becky Burtoft to be on the account. 

Will need 2 signatures on checks.     

                        Credit Card capabilities for donations being explored with FirstMerit

Richard Honeck to amend By-laws accordingly to committee name changes and additions.

Jorge to work with Marilyn Coskey on website

 

Minutes Approved from October Meeting

            Motion: Melissa Galloway              Second: Julie Mash

 

Fund Raising Committee – John Frola, Chair

 

Carnival Presentation by Daniel and Debbie Yost :

            Rides: Bates and Kissel Brothers for rides  (Uniontown uses Bates)

            Inflatables – would we want

            220 electric

            sites: Lakemore Plaza – Water Works or other????

            Health Department needs to be involved and check before carnival begins

            Water source – nice – but not crucial

            Charge for site for vendors ($250 ????)

            Flyers – and requests for vendors

            Committee needed of about 2-5 people

                        Will need to meet separately many times and work the phones for the plans

            Contracts – various ones were shared

            Food Vendor space is about 20 X 20

                        Larger plot needed – charged for 2 spaces

                        5-10 vendors is a good starting point

            Friday – Sunday is about the best

            Need police security

            Could have one big tent for vendors – or vendors bring their own tents-carts

            Committee at some carnivals may be the only one to sell water

                        Health Department not needed

Insurance – contract will state that we are not responsible – vendors have their own insurance

and provide proof before they are allowed to set up

            Think of a name for the event/carnival

            Do we need some insurance separate from vendors

         QUESTION?    Are Board of Trustees liable?

LEVELS for contributions/donations based on amounts approved.

Motion:       Jorge Rodrigues

Second:       John Frola           

            Examples:     Spartan Merit Roll               $25

                                    Spartan Honor Roll             $50

                                    Spartan Valedictorian         $200 plus

                                    Corporate Sponsors

 

SSAF must keep detailed records and tax exempt situations.  Watch size and scope of donations.   Advised to record/track all detailed information.  Checks are the best way to receive donations.

 

**Do we have a budget cycle?  (Bob Dinkins inquired)

What is the budget cycle of companies in relation of when to ask for funds?

Questions not answered from September meeting.

 

Seed Money to start-goals.  How much was in question? 

It was suggested that before asking teachers for requests, build the foundationŐs funds.  How much that should be was discussed and no amount set.  It was discussed that once levels of funding were established, the foundation would be better able to discuss ways it might assist.

 

Melissa Galloway to create surveys for teachers – will summarize for the January meeting

Principals will discuss the foundation at their teacher meetings in January or February

 

$950 donated as of 12/05/05

Groups contacted for donations and amounts donated thus far:

$250               Spring Hill Parent Group                            Ada Honeck

$250               Matching Spring Hill Donation                  Daniel and Debbie Yost    

            Young Parent Group                                   Becky Burtoft  (to discuss at Jan. meeting)

$250               Schrop Parent Group                                  Julie Mash

$50                 Roosevelt Parent Group                            Melissa Galloway

                        Lakemore Group                                         Kim Urbach  

                        Boyer Parent Group                                                Julie to contact

$200               Springfield Youth Football                         Bobby Dinkins

Band Boosters                                             Richard Honeck

                        Athletic Boosters                                          Jorge Rodrigues

                                    (will discuss at the Jan./Feb. meeting)

                        SLACT                                                           Jorge Rodrigues

                        OAPSE 179 - Don Hill                               

                                    Bobby Dinkins to write a letter

            OAPSE 530 Transportation - Delores Halman

                        Bobby Dinkins to write a letter

                        Springfield Twp. Firefighters Union         Debbie Hartman                 

                        Springfield Twp. Police Unions                Debbie Hartman

                        Lakemore Firefighters Union                    Mayor Carter

                        Lakemore Police Union                             Mayor Carter

 

Include requests from corporations after all paperwork is in order and financial account established.

Becky Burtoft is writing thank you notes. This Committee is encouraged to meet.  John Frola is chair

 

 

Golf Outing Information

No new information to report other than what is listed

Lonnie Meeker found the following:       

To be held at Chenoweth

            Chenoweth had lowest fees so far per person – 18 hole

                        @$100 for individual to clubhouse

                                    (golf – dinner – lunch – service charge = $65.76)

                                    $34.24 profit per person - potential

            Corporate Sponsors for holes, hole-in one, mulligans, 50/50 raffle

                        Date:  Tentative: June 6th (all day – 10 a.m.)

                                    Best Ball – Scramble – Match Play – Shotgun Start

Interested Sponsors:

            Akron Lock & Key

            BFG Federal Credit Union

            First Merit

           

Wine Tasting (nothing new since last minutes)

Viking is interested in assisting with fundraising in regards to a Wine Tasting Event

Bob Dinkins made contact to obtain info of possibilities

 

RACE (nothing new since last minutes)

Elva Pounders suggested the possibilities of sponsoring a 5K or other type of race to raise funds.  If going to do this need to start planning now for a 2006 or 2007 event.  Have sponsors and donations.  Entry fees.  Need to discuss at future meetings.  Bobby Dinkins suggested other racing ideas.

 

 

           

 

 

Grants Committee – Tabitha Cunningham, Chair

 

Discussion centered on how much money needed to be raised before start paying out to projects.

 

Suggestions to fund:

         Financial Awareness Seminars for college planning

 

Dr. Pecko to obtain a list of programs from principals that are being planned for this year.  Get a cost proposal- assist with participation hindered by finances –   (Information in relation to programs students may not attend based on money issues.)

 

 

 

Below are items from December meeting that were not discussed –but were stated

How to draw students living in district who leave for other districts –   Ideas:

            After school reading programs for parents and students

            Math programs for students and parents

           

What do Springfield Schools have to offer my children?  What can we say?

 

Survey conducted 2 years ago for open enrollment students – why they choose to attend other schools. (Dr. Pecko shared that final report was wide-ranged.  Not specific to any one glaring reason.) 

Dr. Pecko to share report with SSAF.  Created report for Board of Realtors about schools.

Class of 2005 surveyed and will be followed through 2006 as to college, work or job market statistics.

 

Make PR better regarding what is offered in our schools.

 

Melissa created Survey for Teachers of anything that may be needed and what may be student needs.  Jorge has some ideas from teachers. 

 

Communications – Bobby Dinkins, Chair

No report

 

 

Finance/Audit – Dan Ternosky, Chair

Treasurer- Becky Burtoft:  

How much of donations should be saved for future growth – then set policies as to how much is spent each year.  

 

Becky was asked to  develop a plan/budget draft from which to start. 

Ideas:  starting amount to donate each year. 

 

Scholarship Committee – Melissa Galloway, Chair

Newly created – no specific action or discussion at this time

 

                       

Next meeting:  

January 30, 2006 at the

Springfield Administration Building   

6:00 p.m.