MINUTES
Springfield
Schools Academic Foundation, Inc. (SSAF)
Date: April 24, 2006 6:00
p.m.
Cindy
Collins nominated for Board of Trustees by Jorge Rodrigues
2nd
Dan Yost
Currently
have 26 Board of Trustee Members
1 opening available
á Motion by Jorge Rodrigues to amend By-Laws to state
that a minimum of 11 Board of Trustees
be present at monthly meetings in order for votes to
be taken.
2nd
Tabitha Cunningham
Discussion
– Motion Passed
NOTE: 15 Board of Trustees were present to vote which was
within the original By-Law
limits for votes to count
á Solicitation Package – Bobby Dinkins shared a
flyer to be used for information and new
memberships
á Approval of March 26, 2006 minutes
Motion to approve – Erin Burtoft
2nd – Bobby Dinkins
á Alumni Mailing – discussion of the possibility
New
Deposits of $1250 as of April 23, 2006
Current
Balance: $4891.59
See
Fundraising Section for specific donations
IDEA
for future
SSAF to
create book bag with for students and parents of NEW kindergartners who
register by deadline each year.
– to be addressed later – no action taken
See next page:
Fund
Raising Committee – John Frola, Chair
Discussion: Obtaining
ability to accept credit card payments for donations.
What will costs be and how
will the process work. More
information to be obtained.
Review
of donations
Groups
contacted for donations and amounts donated thus far:
$250 Spring
Hill Parent Group Ada
Honeck
$250 Matching
Spring Hill Donation Daniel
and Debbie Yost
$250 Young
Parent Group Becky
Burtoft (to discuss at Jan.
meeting)
$250 Schrop
Parent Group Julie
Mash
$50 Roosevelt
Parent Group Melissa
Galloway
Lakemore
Group Kim
Urbach Jorge to spoke to
them 2/13/06
Boyer
Parent Group Julie
reported they would consider $50 donation
$200 Springfield
Youth Football Bobby
Dinkins
Band Boosters Richard
Honeck – not yet sure of their plans
Athletic
Boosters Jorge
Rodrigues – Were informed SSAF obtained 501-3C
SLACT
– Bill Burkett Bobby
Dinkins wrote letter of request
OAPSE
179 - Don Hill Bobby
Dinkins wrote letter of request
OAPSE
530 Transportation – Bobby
Dinkins wrote letter of request
Delores Halman
$500 Springfield
Twp. Firefighters Assoc. Debbie
Hartman representative
Springfield
Twp. Police Union Debbie
Hartman
Lakemore
Firefighters Union Mayor
Carter – intent unknown at this time
Lakemore
Police Union Mayor
Carter – intent unknown at this time
United
Auto Workers Daniel
Yost
Springfield
Township WomenŐs Club not
yet sure of their planes - informed 501-3C
$750 Lucky
Nugget. donations
approved by vote
Golf Outing Information
Committee
presented detailed information
13
players and 5 holes sponsors obtained at the time of the meeting
Detailed
flyers posted on SSAF website
Registration
date advertised on Springfield Channel and in Suburbanite
Bobby Dinkins created a
flyer.
Chief Sponsor: BFG Federal
Credit Union donated $2500
Sponsoring
4 golfers ($400) - a hole ($100) and donated the following:
144
sleeves of ball
150
note pads
150
pens
150
bags
150
bags containing 5 tees each
Three
$25 gift Cards to Macaroni Grille for Door Prizes
$100 per person to golf (144
golfers desired) = 38 foursomes
Will have prizes for various
categories (example longest drive, closest to pin, etc.)
Box lunch on course and
steak dinner provided for golfers and drawing for prizes
To be held at Chenoweth
Chenoweth
had lowest fees per person – 18 hole
Approximately:
$65.76 for golf – dinner – lunch – service charge
$34.24
profit per person - potential
Corporate
Sponsors for holes, hole-in one, mulligans, skins planned
Date: June 6th (all day – 10
a.m.)
Shotgun
Start – Scramble Format
Tina Dray was asked to
check on towels and balls from First Merit.
8-12 volunteers needed to
help with the Golf Outing on June 6th.
See next page:
Grants
Committee – Tabitha Cunningham, Chair
Becky Burtoft and Erin Burtoft shared a Draft of the Grant Request form. Discussion and suggestions shared. They are preparing a 2nd DRAFT version for May meeting.
Communications – Bobby Dinkins, Chair
Easiest way
to SSAF Website: Go to www.springfieldspartans.org
This is the
Springfield Schools Home Page
Click on
Springfield Academic Foundation link
Bobby Dinking is created a
solicitation flyer and brochure about SSAF.
Donor cards will be
available at a later date.
Donation Levels:
$1-$24 Spartan
Friend Corporate: $500
-$999
$25-49 Merit
Roll $1000-$2499
$50-$199 Honor
Roll $2500
plus
$200
- $499 Valedictorian
Table at the Showcase of
Schools on April 4th was manned the entire event.
Golf Outing information and
SSAF Information was distributed.
Finance/Audit
– Richard Honeck, Chair
Nothing new
Richard Honeck stated that a tax return for 2005 will need to be submitted to the Treasurer of the State of Ohio (990EZ)
Still in process:
Becky
to develop a plan/budget draft from which to start.
Ideas: starting amount to donate each
year.
Scholarship
Committee – Melissa Galloway, Chair
Nothing
new at this time
NEW
Project:
SSAF plans
to provide a book for all students K-8 (maybe 9-12 too).
Jorge
distributed times to work at the Scholastic Book store.
Approximately
2000 books are needed for K-8 students. (@900-1000 for the HS)
Trustees
and members were to contact Jorge about working.
Other
members would collect the books
& sort
It was
approved that a special stamp be purchased to use on the inside cover of each
book. The new flyer about SSAF
will also be placed in each book.
Cynthia
will work with Jorge to have the books stamped.
Ann will
handle the folding of the brochures.
All
principals to be notified that the books would be coming and to develop a
distribution plan. Goal – to
have books to principals by May 30th.
Minutes
of all past meeting to be posted on SSAF website
16 Trustees were present:
|
Becky |
Burtoft |
|
Erin |
Burtoft |
|
Tabitha |
Cunningham |
|
Bobby |
Dinkins |
|
Cindy |
Collins |
|
Cynthia |
Frola |
|
John |
Frola |
|
Ricahrd |
Honeck |
|
Ada |
Honeck |
|
Julie |
Mash |
|
Ann |
Phillips |
|
Elva |
Pounders |
|
Jorge |
Rodigues |
|
Daniel |
Yost |
|
Debbie |
Yost |
|
Jeff |
Hancock |
Next
meeting:
May 22,
2006 - Location change: this meeting only –
High
School cafeteria – 6:00 p.m.
(Board
of Education meeting in Board Room at 5:00 on same date- so we had to move.)
Future Meeting Dates: all are the LAST Monday of the month
(except May due to Memorial Day)
May 22,
2006 6:00
p.m. High School
Cafeteria
June 26,
2006 6:00
p.m. Board
Room